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Zoom is a web meeting tool that allows students, employees, and faculty to meet virtually. This article contains tips and tricks for downloac your Zoom meetings secure. Zoombombing - the act of joining and disrupting a Zoom meeting - has become a common practice.

Prevent unnecessary distractions in your meetings by following these посмотреть больше This article contains tips and tricks for hosting Zoom meetings. This article contains tips and prevent download from zoom for participating in Zoom meetings. Note that some features may be disabled by the meeting ссылка. View a complete list of differences between Zoom and Microsoft Teams to decide which is right for you.

Learn how students, faculty, and staff can establish a Zoom prevent download from zoom using the Wayne State license. If you created a free Zoom account using the format accessid wayne. You can download Zoom on your computer and smart devices, including smart phones and tablets. Microsoft Outlook has add-ins for Zoom, making it easy to schedule meetings on your Wayne State calendar.

If you are hosting an online prevent download from zoom where confidential information such as student records or health care data is being discussed, you can protect the privacy of individuals by turning off all of the recording features within Zoom. Wayne State University.

Warrior strong Login. Search: Search. Securing Zoom meetings This article contains tips and tricks for keeping your Zoom meetings secure. Scheduling and hosting Zoom meetings This article contains tips and tricks for zoom conference download gratis Zoom meetings.

Participating in Zoom downlpad This article contains tips and tricks for participating in Zoom meetings. What downliad the difference between Zoom and Microsoft Prevent download from zoom How do I create a Zoom account prevsnt the Prevent download from zoom State license? Learn how students, faculty, and staff can establish a Zoom account using the Wayne State license Upgrading to a Wayne State Zoom license from a free account If you created a free Zoom account using the format accessid wayne.

How do I download and setup Zoom on my device? How do I add the Zoom meeting add-in to Outlook? How can I prevent Zoom from recording meetings with confidential information? Privacy and University Policies.

   

 

Article - Controlling Viewers' Abilit - Upcoming Online Teaching Learning Events

 

I am struggling with the same issue!! We are a professional training company so we use Zoom to deliver online training sessions. Our licenses are shared between different trainers that deliver the session, some are in APAC, some are in Europe. So this warning comes up whenever a different trainer signs in!!! This is so inconvenient as we can't give access to that shared email to everyone I know the purpose is to increase security but this is just too much!

They are trying to stop us from sharing accounts! Hi Jennifer Its been suggested to me but I dont even know how this would help?? For those of you having the same issue, you can open a support ticket with Zoom and ask them to enable " allow login from multiple resources" feature in your account.

They can do that in the backend. Once this is enabled, login verification will go away. This unfortunately did not work. The Zoom agent said we could not avoid this, which is very frustrating as we also have multiple people logging into our multiple Pro accounts.

We need to get a resolution to this issue, as it sounds like it's impacting many users! Hi there! The option to 'allow login from multiple resources' does not affect or disable OTP. If you are unable to use alternative sign-in methods, and have a use case for disabling OTP, please put in a support ticket requesting an exemption.

How do you even email support. I try to go through the website contact us and all i can find are articles. I manage like 6 different zoom accounts for various organizations with each having a handful of folks with access to the account, but NOT access to the email that gets the security message.

I'd love to have this disabled on these accounts. We decided to go with Zoom's "claim host" option - it's really easy and keeps our accounts more secure anyway, since teachers no longer need to log into them. We had 2FA enabled to secure access to our account. I am the account admin and have disabled 2FA from the security settings but it is still requiring 2FA every time I log in.

I have tried re-enabling and disabling this several times but this issue still persists. See the screenshots below. Have you check if 2FA is enabled on that exact account? As an account admin, you can set the default settings but the user themselves can overwrite in their own account. Thank you Jennifer. I am actually referring to the admin account.

I just logged in with that account on my phone to respond to this and had to go to the Authenticator to allow me log in. This is something I am experiencing directly. Thank you for your response. The original post is not about 2FA. It was about unusual login verification which looks similar to 2FA but a different issue. I suggest you create a new post and ask this question. I'm late to this party but just started having the same issue. Small nonprofit, multiple accounts but multiple users per account.

Did anyone ever find a satisfactory solution? The verification codes aren't even coming through when I can access the related email. Accessing a recording After you published your cloud recording, students can access them in Canvas but a passcode is required.

Click on the Zoom from the course navigation. Click on the Cloud Recordings tab and select the recording you want to view.. Click on the play button in the centre of the video thumbnail. It will open the video in a new browser tab which will ask students to enter a passcode. Students can find the passcode by clicking on the eye icon at the bottom of each recording file.

The left icon will make the passcode visible — students can copy it to their clipboard. The right icon will automatically copy it to their clipboard. Paste this passcode into the other browser window. Setting up Breakout Rooms. Self-select The host or co-host determines the number of breakout rooms and participants can join breakout rooms on their own.

Pre-assigned The host manually pre-assigns participants to breakout rooms, before the meeting has started. Breakout Room Recommendations For recommendations on how to incorporate breakout rooms into your lectures, please visit our Breakout Rooms: Recoomendations for UBC Science Instructors handout , which covers room assignment, cultures and norms, activities, groups, and student feedback.

Students: How to Join Breakout Rooms For students who are registered in courseswhere your instructor is using self-select breakout rooms or pre-assigned breakout rooms, please visit our Zoom: Joining Breakout Rooms Students guide.

Breakout rooms must be enabled and, for pre-assigned breakout rooms, the pre-assignment option must also be selected. Up to breakout rooms may be created in a single Zoom session.

Participants: Zoom desktop client or mobile app, version 5. Note: participants joining through the web browser cannot self select breakout rooms, they must be using the Zoom desktop client. Specific requirements for pre-assigned breakout rooms: Up to participants can be pre-assigned to breakout rooms. When joining a meeting with pre-assignments, participants need to be signed in to their Zoom account for pre-assignments to be applied.

If you start the meeting from the Linux client or Zoom Mobile App, you will not be able to see your breakout rooms with pre-assigned participants. Click Download and install. Click Breakout Rooms from bottom menu Choose the desired number of breakout rooms you want to create from the drop down. Then click Create. Pre-assigned rooms must be set up from the Zoom web portal.

Click Meetings and schedule a new meeting or hover over an existing upcoming meeting and click Edit. Click download to download a CSV file template to fill out.

Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the email of the participant assigned to that room.

Save the updated file as a CSV. Drag and drop the file into the web portal. Confirm that the participants have been pre-assigned to the breakout rooms, and click Save. Opening pre-assigned breakout rooms during a Zoom session: Once the meeting is in session, open breakout rooms from the bottom menu.

The pre-assigned breakout rooms will appear automatically with the participants pre-assigned in their rooms of those who are present in the Zoom session. Click Open All Rooms to start the breakout rooms. Setting Up Zoom Polls. Click the meeting you wish to add a poll to. If you have not scheduled a meeting, you can follow the instructions on the Scheduling a Meeting section. Select the poll type Polls or Advanced Polls and Quizzing and set the poll details. Prepare a CSV file of the poll questions you would like to add.

Go to your course in Canvas and click on Zoom from the Course Navigation menu. Scroll to the bottom of the meeting details page and click Insert CSV. You can also download the CSV template here. Select the CSV file containing the poll questions. You can use browsers such as Chrome and Microsoft Edge instead. Click the Polling icon on your Meeting Controls. Click Add a Question.

Select the poll type Polls or Advanced Polls and Quizzing and set the poll options. Preventing Zoom Bombing. This will prevent any anonymous users without a Zoom account to join. To enable this feature, go to the meeting settings and make the Zoom session only available to authenticated users. For larger meetings, you can enable registration which will require students to register for the meeting with their name and email address. Maintain privacy of Zoom link Share your meeting links within your course and avoid sharing it on social media or websites that are publicly available.

Unless the Waiting Room is enabled, anyone with your meeting link will be able to join your meeting. Enable the waiting room. The Host and Co-hosts can click on Participants to see a list of students in the main room as well as the students in the waiting room. This enables you to check for student identification before admitting them to the main room.

Instead, schedule recurring lectures for your courses. To keep it simple, an average estimate is that you need around 3 megabits per second mbps of upload and download speed to make group video calls and use most of the video features on Zoom. Internet speed matters because you need a consistent internet connection that can handle streaming the audio and video to your audience. These issues can negatively impact the overall experience, not only frustrating viewers but also affecting your confidence and delivery as the host.

Click the button below to use the free tool Speedtest by Ookla. In general, higher speeds mean a more stable internet connection and your meeting is less likely to experience lag. The less multi-tasking your computer has to do, the better. Are you a Browser Tab Hoarder like me! The instructions shown below are taken from our help article on how to access and share locally recorded Zoom Sessions. Check out our help article on " Uploading Media Files to the Media Library " for additional support and details.

Canvas Yale Help Site. Search term. To have your Zoom session automatically upload to your course's Media Library, follow these instructions: Add the Zoom tool to your Canvas course if it is not enabled already.

Your course should already have the Media Library tool enabled, though you can enable it if it is not by referencing the " Organizing Your Course Navigation " article. Schedule your Zoom meeting s through the Zoom tool in the Canvas course. In Canvas, start your meeting from the Zoom tool. Once in your Zoom meeting, click the " Record " button from the meeting control panel and select " Record to the Cloud. Once you end the meeting or stop recording, your Cloud recording will be processed by Zoom first, then automatically uploaded and processed in your Canvas course's Media Library folder.

Manual Upload to the Media Library If you record a Zoom meeting to the Cloud, and the meeting was not scheduled and started through the Canvas Zoom tool, you can still access and download your recordings to then manually upload them to your Canvas course's Media Library. I also have this question. Labels 1. Labels Labels: Canvas Partners. Tags 1. Tags: zoom. All forum topics Previous Topic Next Topic.

Accepted Solutions. In response to jbarr. In response to MaddPhilosopher. MaddPhilosopher New Member. Post Reply. Preview Exit Preview. You must be signed in to add attachments. Additional options Associated Products.

 

Prevent the installation of zoom - Active Directory & GPO.Secure a Zoom recording link - IT Help

 

The Zoom application should automatically download for you to install. Open the Zoom installer that downloads, and follow the steps to install the Zoom application. Adding Zoom to Canvas. If you do not have an account yet, follow these instructions to request for one.

Check to ensure the primary email address the one with a star icon associated with your Canvas account is the same as the email address used for your UBC Zoom account. If the email address is different from the one used for your UBC Zoom account, follow these instructions to update your email address. Make sure it is selected as the default email address. On the left hand menu, click Settings.

Click on the Navigation tab and then look for Zoom from the list. Zoom will be added to the list above, you can drag and drop to where you would like it to appear in your course navigation menu. Click the Save button. Scheduling a meeting.

Click on the Zoom link from the left navigation menu. NOTE: If you see a Warning message with an error code as shown below , you will need to ensure the email address associated with your Canvas account is the same as the one used for your UBC Zoom account.

Refer to the requirements section. Click on the Schedule a New Meeting button. In addition, use the same passcode for all the sessions to keep things consistent. Starting a meeting Click on the Zoom link from the course navigation menu. You will see a list of the scheduled Zoom meetings. Click on the Start button beside the meeting you want to launch. A Start button will appear beside the meetings you create and a Join button will appear beside the meetings created by others.

Students will see a Join button beside all meetings. However, these meetings will not be visible to students. You will have to enter in the Meeting ID , which can be found under your meeting settings. How will students join the meeting?

Students can choose how they would like to join the meeting: Zoom desktop application click Open zoom. Web browser click join from your browser : the student will be asked to enter a name themselves.

Recording meetings. After you have stopped recording and ended the Zoom meeting, the Zoom recording will be converted to an mp4 file and automatically saved onto your computer. Follow these instructions to upload the video to Canvas. For Cloud Recordings , you will need to publish the recording on Canvas: Click on Zoom from the course navigation.

Click on the Cloud Recordings tab. Beside the recording you want to publish, toggle the Publish button to ON , as shown in the image below. When the button is blue, that indicates that the recording has been published and is visible to students.

Disabling Download By default, students have the ability to download the recording. Setting Playback Range You can set a playback range to determine the start and end times of when you want the video to play by following these instructions. Accessing a recording After you published your cloud recording, students can access them in Canvas but a passcode is required. Click on the Zoom from the course navigation. Click on the Cloud Recordings tab and select the recording you want to view..

Click on the play button in the centre of the video thumbnail. It will open the video in a new browser tab which will ask students to enter a passcode. Students can find the passcode by clicking on the eye icon at the bottom of each recording file.

The left icon will make the passcode visible — students can copy it to their clipboard. The right icon will automatically copy it to their clipboard.

Paste this passcode into the other browser window. Setting up Breakout Rooms. Self-select The host or co-host determines the number of breakout rooms and participants can join breakout rooms on their own. Pre-assigned The host manually pre-assigns participants to breakout rooms, before the meeting has started. Breakout Room Recommendations For recommendations on how to incorporate breakout rooms into your lectures, please visit our Breakout Rooms: Recoomendations for UBC Science Instructors handout , which covers room assignment, cultures and norms, activities, groups, and student feedback.

Students: How to Join Breakout Rooms For students who are registered in courseswhere your instructor is using self-select breakout rooms or pre-assigned breakout rooms, please visit our Zoom: Joining Breakout Rooms Students guide. Breakout rooms must be enabled and, for pre-assigned breakout rooms, the pre-assignment option must also be selected. Up to breakout rooms may be created in a single Zoom session. Participants: Zoom desktop client or mobile app, version 5.

Note: participants joining through the web browser cannot self select breakout rooms, they must be using the Zoom desktop client. Specific requirements for pre-assigned breakout rooms: Up to participants can be pre-assigned to breakout rooms. When joining a meeting with pre-assignments, participants need to be signed in to their Zoom account for pre-assignments to be applied.

If you start the meeting from the Linux client or Zoom Mobile App, you will not be able to see your breakout rooms with pre-assigned participants. Click Download and install. Click Breakout Rooms from bottom menu Choose the desired number of breakout rooms you want to create from the drop down.

Then click Create. Pre-assigned rooms must be set up from the Zoom web portal. Click Meetings and schedule a new meeting or hover over an existing upcoming meeting and click Edit. Click download to download a CSV file template to fill out.

Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the email of the participant assigned to that room.

Save the updated file as a CSV. Drag and drop the file into the web portal. Confirm that the participants have been pre-assigned to the breakout rooms, and click Save. Opening pre-assigned breakout rooms during a Zoom session: Once the meeting is in session, open breakout rooms from the bottom menu. The pre-assigned breakout rooms will appear automatically with the participants pre-assigned in their rooms of those who are present in the Zoom session.

Click Open All Rooms to start the breakout rooms. Setting Up Zoom Polls. Click the meeting you wish to add a poll to. If you have not scheduled a meeting, you can follow the instructions on the Scheduling a Meeting section. Select the poll type Polls or Advanced Polls and Quizzing and set the poll details. Prepare a CSV file of the poll questions you would like to add. Go to your course in Canvas and click on Zoom from the Course Navigation menu.

Scroll to the bottom of the meeting details page and click Insert CSV. You can also download the CSV template here. Select the CSV file containing the poll questions. You can use browsers such as Chrome and Microsoft Edge instead. Click the Polling icon on your Meeting Controls. Click Add a Question. Select the poll type Polls or Advanced Polls and Quizzing and set the poll options. Preventing Zoom Bombing. This will prevent any anonymous users without a Zoom account to join.

To enable this feature, go to the meeting settings and make the Zoom session only available to authenticated users. For larger meetings, you can enable registration which will require students to register for the meeting with their name and email address. Maintain privacy of Zoom link Share your meeting links within your course and avoid sharing it on social media or websites that are publicly available.

Unless the Waiting Room is enabled, anyone with your meeting link will be able to join your meeting. Enable the waiting room. The Host and Co-hosts can click on Participants to see a list of students in the main room as well as the students in the waiting room.

This enables you to check for student identification before admitting them to the main room. Instead, schedule recurring lectures for your courses.

To learn more about the PMI, please visit this link. Manage screen sharing You can restrict screen sharing to Host only enabled by default , and only enable participants to share screen when needed. To enable specific participants to share their screen, you can promote them to a Co-host. Click on Manage Participants in the meeting controls at the bottom of the Zoom window. When sharing your screen during a live class, participants can annotate the screen. To disable this feature, go to the screen share menu at the top of your meeting screen, click More and select Disable Attendee Annotation in the drop-down menu.

Manage participants Enable the waiting room. Lock the meeting This option prevents students who arrive late from joining the zoom session. If you would like to enable this, from inside the zoom session click on Participants and click the button that says Lock Meeting. Remove unwanted or disruptive participants. Once removed, the participant will no longer be able to rejoin the meeting. Mute participants.

You can also enable Mute Upon Entry in your Zoom meeting settings. To disable the option for participants to unmute themselves, you can click Security , then under Allow Participants to: deselect Unmute Themselves. Disable video for public events. If you would like to disable video for an individual participant whose video is currently on, click Participants , hover over the participant and click More , then click Stop Video.

To disable video for all participants, you can click Security, then under Allow Participants to: deselect Start Video. Stop all participant activity. If something goes wrong, you can opt to stop all participant activity by clicking on the Security icon at the top of the screen, and selecting Suspend Participant Activities. Using Zoom for exam invigilation. Why do I get an error message when I click on the Zoom link in Canvas? There are several reasons as to why this may occur.

If you have a UBC Zoom account and still get the error message, you will need to ensure that your default email address on Canvas matches the email address used to create your UBC Zoom account. Follow these instructions to change your default email address to match the email address affiliated with your UBC Zoom account.

First, ensure your recorded recording is published. Click on the Zoom link on the Course Navigation menu of your Canvas course page. Click on the Cloud Recordings tab to see all your lectures recorded using Zoom through Canvas. Toggle the Publish setting to publish your recording the toggle button should be blue once the recording is published.

The passcode to access the recorded lecture is automatically generated by Zoom. This is not the same as your meeting passcode. Click on the desired lecture, then click on the Share button.

A pop-up will show the password for the recorded lecture. Do I need a large meeting add-on? The standard UBC Zoom account can support up to participants. If your course has between and students, you can request for a or large meeting add-on. With a large meeting add-on, you still have the same functionalities available in standard meetings.

To request for a large meeting add-on, please submit a request to av. What is a Personal Meeting ID? Should I use that? It is the Zoom equivalent of your email address. We do not recommend using your PMI for lectures. Should I use recurring or individual Zoom meetings for my lectures and tutorials? Recurring meetings allow you to schedule meetings with multiple occurrences, with each occurrence using the same meeting ID and settings. This creates a simpler display for instructors and students.

To create a recurring meeting, follow these steps. To create an individual meeting, please follow these steps. In order for participants of a Zoom meeting to share their screens, the host needs to enable the setting.

Sign into the Zoom web portal , then navigate to the Settings tab. Find the settings for Screen sharing, as displayed in the image below. Toggle the button to On it will become blue as shown in the image to enable screen sharing. Under Who can share select All Participants to allow students to share their screens. By default, Zoom meetings are not saved to the cloud. The recording is optional, and participants and hosts can choose whether or not to do so. These recordings are stored on the user's desktop or on an online storage site without passwords or the consent of the participants.

When the meeting is recorded, everyone in the room receives a notification. Recent privacy concerns regarding Zoom leave their audience at risk and, therefore, force the fact as to why we should disable Zoom recording. Following are the rising security problems when Zoom was at its peak. Here is a hypothetical scenario:. You're in a meeting with company officials to go over the financial report. Confidential information, such as the company's financial records, budget, employee bank account information, and other essential data, is presented in such meetings.

Suddenly, a Zoom bomber invades the hosted conference and records it without authorization. The host or anybody else in the meeting can do nothing to prevent the recording from being saved on the local computer.

Leaking such data is now a common practice. Suppose the video contains confidential material, and it's been recorded. The videotape quickly became a hit on the web. The recording can now be accessed by anyone who wants it. In this case, the penalty for violating this regulation might be as high as millions of euros, and the loss of reputation will be insurmountable.

Securing this is bound to be a priority. Zoom alone is not enough for the recording's security. A small step to tackle this concern is to disable Zoom recording for safety measures.

Why disable Zoom meeting recordings in the first place and miss out on the benefits of recorded meetings , When you can securely manage them in an enterprise video platform instead? That is, only authorized users can access the meeting. You can have customizable security policies, role-based access controls and password protection. Furthermore, you can set a custom retention period, limit sharing, and track the videos through detailed audit logs and reports.

It offers additional benefits beyond privacy and security. The recorded work meetings are automatically transcribed with subtitles that are generated automatically and translated into more than 50 languages. Additionally, you may embed them on your site or private app with a single click - even have such embeds SSO authenticated.